Every year, over 627,000 small businesses open for business. If yours is one of them, then you might be wondering what type of office necessities and essentials that you will need to get things up and running.
Knowing which tools can help you to get the job done is crucial.
There are so many different things that you can buy when starting your own small business. Yet, deciding which items to get can be a bit overwhelming.
Luckily for you, we’re here to help. We’ve created the ultimate guide to help you narrow down the office necessities you’ll need to get your small business started.
Be sure to keep reading for our guide on eight office necessities and essentials you need for a newly launched small business.
One of the most vital office essentials is computers. Although it might be a bit obvious, you’re going to want to make sure that each person working with you has a computer to get their job done.
Decide how many staff members you will have before purchasing computers. It won’t hurt to have an extra one lying around in case you hire another person. Yet, you’re not going to want to spend more money than you have to when you first start your business.
You may want to have some extra laptops for employees to take home and do work remotely. Also, if you’re planning to travel while working, then having one is very beneficial.
The best way to get these extra resources is to check out the deals. Most computer deals happen around Black Friday or back-to-school season, so try to shop around these times.
2. Backup Hard Drive
Having a computer crash and losing all your hard work is no fun. Backing up your data with a backup hard drive is essential for small businesses.
A backup hard drive is one of the small business tools that you might not think of right away, but you’re going to be thankful that you have if something were to happen.
There are two different types of backup hard drives you can get for your small business. The first is the easiest to use, and it is a physical hard drive that plugs into your computer.
A physical hard drive is going to feel more secure as a backup for your files and data.
Besides a physical hard drive, you can use cloud storage. Cloud storage is easy to use as you won’t need to buy an external device. All your data and files will remain on your computer somewhere in the cloud.
You can even access anything that you have stored in the cloud from other devices that are connected.
Communicating with your clients is an essential part of running a business, which is why telephones are necessary to have. Many clients will want a way to reach you that isn’t by email or text message.
Some small business owners start by using their cell phones, but there is going to be a point when a landline is vital for customers to get a hold of you. Getting a telephone for your small business will make it so you can separate your personal life from your work life.
You might start by only getting one phone for your small business, but it is smart to get one for each person that you have working for you. Getting everyone a telephone will make it so that they can all answer phone calls or call out to clients.
If you’re not interested in getting a landline for your office, then a dedicated cellphone can also do the trick. Either way, make sure that you have a phone that is separate from your own. Doing this is one of the office necessities for your mental health, especially when you’re starting your own small business.
4. Desk Setups
Now that your small business has its own office, you’re going to need a place that each team member calls home. Make sure that everyone has a space to work in your office.
Start by getting desks for each individual. There are tons of different options for desks nowadays.
If you’re going for an open office concept, then you can get large desks so that two people can work. You may want desks with lots of storage, or you might want to keep it clean by getting tabletops.
You will also want to get chairs for everyone that will be working at your small business. Investing in chairs that are comfortable for each individual is critical. They will be sitting at their desk for eight hours a day, if not more.
Although there are chairs that will look cute in your new office, they’re not going to be the most comfortable. Make sure that you look into the comfort level when picking out chairs for your small business. Someone comfortable sitting at their desk is going to be more productive than someone uncomfortable.
5. Desk Supplies
There are also a few office supplies that you’re going to need to furnish each desk. Make sure that your office has tons of pens and pencils. These are supplies that you can never have enough of as they seem like they’re always missing.
You also may want to get paper clips, staplers, staples, sticky notes, erasers, rulers, tape, highlighters, and anything else that you can think of to help your business run.
Envelopes are another office necessity that you might not think of when you’re first starting your business. There are going to be certain things that you will have to mail to people while your business is operating, so make sure that you invest in some envelopes.
Be sure to ask each employee what they need while they’re working. Sometimes your team members may use certain office supplies to get their job done.
6. Office Printers
For some reason, office printers tend to be the most obnoxious item on the office products checklist. It might be because they take forever to work, or they stop working at random times. Regardless, unless you’re planning to go paperless with your small business, then an office printer is a necessity.
One of the most reliable printers for offices is the laserjet. A basic one only prints in black and white, but that’s all most businesses will need. You can get a bit more advanced and get one that will use colors.
Something that most people hate about printers is the need to buy ink all of the time. Luckily, there are ink subscriptions that you can buy. These are great for small businesses that use their printer often and plan to buy lots of ink.
Make sure to do your research before buying a printer so that you can find one to fit your needs. Buying the most expensive printer isn’t going to be necessary if you’re only going to be printing a few documents once in a while. Evaluate your situation before you go out and buy.
If you’re going to be working with sensitive data that needs to be on paper, then a shredder is on the list for office essentials. Sensitive data could be credit card information, social security numbers, or private information that you need to get rid of properly.
Having a shredder helps to protect your business as well. You could have documents with your business’s private information on them that need to be shredded instead of only thrown away.
Plus, it is an easy way to get rid of documents instead of letting them pile up. You’ll find that you’re saving space in your office.
When you’re first starting your small business, you should work on ways to keep it organized. Investing in some storage containers for your office is essential to start keeping up with organizational habits.
One thing that many offices use to store their documents is file cabinets. Make sure that when you get your file cabinets, you start by coming up with a system on how you’re going to store files. You can change this system over time, but creating one when you’re first starting is crucial for success.
You should also make sure that you organize your extra office supplies or storage rooms. Doing this will make it so that you don’t feel overwhelmed later on.
Come up with a logical system for each area in your office when you’re first launching your small business. When you start with organizational tools, then it will be easy to keep up with them as you get busier with more clients down the line.
Office Necessities That You Need
Narrowing down the office necessities and essentials that you need for launching your small business can be a bit overwhelming. Be sure to use our guide, so you know right where to start when investing in new office tools, furniture, and accessories for your small business.
Our blog is the best place if you’re looking for advice on business, marketing, freelance, social media, and so much more. You can be sure to bookmark our page so that you can always stay in the loop and up to date with new posts.